Part-Time Executive Assistant
Part time @T12 Technologies posted 3 weeks ago in Administration Email JobJob Detail
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Career Level Others
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Experience 3 Years
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Qualifications Degree Bachelor
Job Description
Position Title: Part-Time Executive Assistant
Schedule: 24 hours/week (On-site 3 days/week)
Classification: PT, Non-Exempt, Hourly
Compensation: $20–$22/hr
Benefits & Holidays: Not benefits-eligible; no paid holidays
Why Join T12 Technologies?
T12 Technologies LLC is a professional development company prioritizing employee growth by providing continuous education, training, and career advancement opportunities. We cultivate a supportive environment that fosters a collaborative work culture, allowing employees to contribute ideas and engage in impactful projects. By joining our team, you’ll be part of an initiative dedicated to delivering high-quality services and support, making a meaningful difference in public health efforts.
Position Overview:
T12 Technologies seeks a highly organized, proactive, and professional Part-Time Executive Assistant to support the Chief Executive Officer (CEO). The Executive Assistant will handle scheduling, meeting coordination, administrative operations, and follow-up tracking to ensure key objectives are advanced and deadlines are met. The ideal candidate exercises discretion, communicates effectively, and thrives in a dynamic environment.
Key Responsibilities:
Executive Support: Manage the CEO’s calendar, schedule meetings, and coordinate appointments. Prepare reports, presentations, and correspondence as needed. Handle confidential and time-sensitive information with discretion. Act as a liaison between the CEO and internal/external stakeholders. Organize and maintain files, records, and documents. Assist in travel arrangements and expense tracking.
Administrative and Operational Support: Organize and track important meetings, timelines, deadlines, and deliverables.  Handle confidential and sensitive information with discretion and professionalism. Draft and review correspondence, reports, and presentations. Support general administrative functions to maintain smooth daily operations.
Task & Issue Follow-Up: Monitor progress on tasks and outstanding action items. Document and track meeting outcomes and follow-up responsibilities. Proactively identify issues that may impact timelines and escalate as needed.
Government Contracting Support (Preferred): Assist with documentation, compliance, and reporting requirements related to government contracts. Coordinate with relevant staff to ensure compliance with contract deliverables and administrative requirements.
Qualifications & Requirements:
Experience: 2-5 years of experience in executive assistance and administrative support.
Education: A bachelor’s degree in business administration, communications, or a related field is preferred.
- Skills:
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Proficiency in Microsoft Office Suite, familiarity with SharePoint, Smartsheet, or similar tools preferred.
- Ability to work independently and handle multiple tasks efficiently.
- High level of discretion and professionalism.
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Equal Opportunity Employer T12 Technologies, LLC is committed to creating a diverse and inclusive environment. Â We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.