1. Introduction
This Privacy Policy explains how T12 Technologies LLC (“T12 Technologies”, “we”, “us”, or “our”) collects, uses, discloses, and protects personal information when you use the T12 Careers Portal at careers.t12.tech (the “Portal”) and any related services (collectively, the “Services”).
The Portal is used to post vacancies, allow candidates to create accounts, manage their profiles, upload resumes and cover letters, and apply for roles with T12 Technologies and affiliated entities.
By using the Portal, creating an account, or submitting any personal information, you acknowledge that you have read and understood this Privacy Policy.
Important: This document is a template and does not constitute legal advice. You should review it with qualified legal counsel before publishing.
2. Who We Are
T12 Technologies LLC
10665 Stanhaven Pl, Ste 107 White Plains, MD 20695, USA
Phone: +1 (301) 632-9613
Email: careers@t12.tech
We operate the T12 Careers Portal at https://careers.t12.tech to support our recruitment and talent management activities.
Depending on your location and the specific role, T12 Technologies LLC and/or related entities may act as the data controller for your personal information.
3. Scope of this Policy
This Privacy Policy applies to:
– Visitors browsing the Portal
– Candidates creating an account on the Portal
– Candidates who submit resumes, cover letters, or other application materials
– Candidates who interact with us via the Portal (e.g., messages, alerts, notifications)
It does not apply to:
– Our main corporate website at t12.tech, except where that site links to this policy
– Employees’ personal data processed as part of ongoing employment (covered by internal policies)
– Third-party websites or platforms linked from the Portal
4. Information We Collect
We may collect the following categories of information:
4.1. Account & Profile Information
When you register and create a candidate account, we collect information such as:
– First and last name
– Username
– Email address
– Password (stored in a secured, hashed format)
– Phone number
– Account preferences (e.g., job alert settings
4.2. Candidate & Application Information
When you build or update your candidate profile and submit applications, we may collect:
– Resume/CV and cover letters
– Work history and professional experience
– Education, certifications, and qualifications
– Skills, competencies, and areas of expertise
– Desired job types, locations, and availability
– Salary expectations (if you choose to provide this)
– Responses to screening questions or assessments
– Links to professional profiles (e.g., LinkedIn, portfolio sites)
– Any other information you voluntarily provide in your profile or application
4.3. Communications & Interaction Data
We may collect information when you communicate with us via the Portal or related channels, including:
– Messages sent via the Portal
– Email correspondence related to your application
– Notes or tags added by our recruitment team in connection with your profile and application
4.4. Usage & Technical Data
When you access or use the Portal, we may automatically collect:
– IP address
– Browser type and version
– Device type and operating system
– Referring/exit pages and URLs
– Date and time of access
– Pages viewed and actions taken on the Portal
This information is used for security, analytics, troubleshooting, and improving the Portal’s performance.
4.5. Cookies and Similar Technologies
We may use cookies and similar technologies to:
– Maintain your logged-in session
– Remember your preferences
– Analyze Portal usage (e.g., page views, navigation patterns)
You can manage cookie preferences through your browser settings. If you disable cookies, parts of the Portal may not function correctly.
5. How We Collect Information
We collect information in the following ways:
– Directly from you: when you register, create or update a profile, upload documents, submit applications, or otherwise interact with the Portal.
– Automatically: through our systems and third-party tools that capture usage and technical data.
– From third parties (where lawful and applicable):
– References you provide
– Background check providers (only where permitted by law and with appropriate notice)
– Publicly available professional profiles (e.g., LinkedIn) where relevant to recruitment
6. How We Use Your Information
We use your personal information for the following purposes:
6.1. Account Creation and Management
– To create and maintain your candidate account
– To authenticate your identity when you sign in
– To manage account security and prevent fraud or misuse
6.2. Recruitment and Applicant Tracking
– To manage job postings and applications
– To review and evaluate your qualifications, experience, and suitability for roles
– To communicate with you about job opportunities, application status, interviews, and hiring decisions
– To maintain records of your applications and recruitment interactions
6.3. Communications and Support
– To respond to your questions or support requests
– To send job alerts, notifications, and relevant updates (where you have opted in or where allowed by law)
6.4. Portal Operation, Improvement, and Analytics
– To operate, secure, and maintain the Portal
– To monitor usage trends, improve functionality, and enhance user experience
– To diagnose technical issues and prevent abuse
6.5. Legal, Compliance, and Security
– To comply with applicable laws and regulations
– To respond to lawful requests from public authorities
– To protect our rights, privacy, safety, property, and those of our users and third parties
– To detect, prevent, and investigate fraud and security incidents
7. Legal Bases for Processing (EEA/UK Users)
If you are located in the European Economic Area (EEA) or the United Kingdom (UK), we process your personal data on the following legal bases:
– Contractual necessity: to take steps at your request prior to entering into an employment contract (e.g., reviewing your application, arranging interviews) and to operate your candidate account.
– Legitimate interests: for recruitment administration, Portal security, analytics, and fraud prevention, where these interests are not overridden by your fundamental rights and freedoms.
– Legal obligations: to comply with employment, equality, tax, and other applicable laws.
– Consent: where we rely on your consent for specific processing (e.g., certain communications). You may withdraw consent at any time.
8. How We Share Your Information
We may share your information with:
8.1. Internal Teams
– HR, recruitment, and hiring managers within T12 Technologies and relevant affiliated entities, strictly for recruitment and hiring purposes.
8.2. Service Providers and Vendors
– Providers of hosting, IT infrastructure, analytics, email delivery, and applicant tracking functionalities who process data on our behalf under data protection agreements.
8.3. Professional Advisors
– Legal, accounting, or consulting advisors where necessary to protect our business interests and comply with legal obligations.
8.4. Legal and Regulatory Authorities
– Where required by law, subpoena, court order, or other legal processes, or where we believe in good faith that disclosure is necessary to protect rights, safety, or property.
8.5. Business Transfers
– In connection with any merger, acquisition, reorganization, or sale of assets, your data may be transferred as part of the transaction, subject to appropriate safeguards.
We do not sell your personal information.
9. International Data Transfers
Because T12 Technologies is based in the United States and may use service providers in multiple jurisdictions, your data may be transferred to and processed in countries other than your own.
Where required by law (for example, for EEA/UK residents), we implement appropriate safeguards for such transfers, such as standard contractual clauses or other lawful mechanisms.
10. Data Retention
We retain your personal information for as long as necessary to:
– Maintain your candidate account
– Process current and future job applications
– Comply with legal obligations and resolve disputes
– Maintain necessary business and audit records
We may keep your profile and application data on file for a reasonable period to consider you for future opportunities, subject to applicable law and your rights (e.g., the right to request deletion).
If you wish to close your account or request deletion of your candidate data, please contact us using the details in Section 15.
11. Data Security
We use reasonable and appropriate technical and organizational measures to protect your personal information against:
– Unauthorized access or disclosure
– Accidental or unlawful destruction, loss, or alteration
No system can be completely secure, and we cannot guarantee absolute security. You are responsible for:
– Keeping your login credentials confidential
– Using a strong password and not sharing it
– Immediately notifying us of any suspected unauthorized access to your account
12. Your Rights
Your rights may vary depending on your jurisdiction. Subject to applicable law, you may have some or all of the following rights:
– Access: to request confirmation that we process your data and obtain a copy.
– Rectification: to request correction of inaccurate or incomplete data.
– Deletion: to request deletion of your personal information in certain circumstances.
– Restriction: to request that we restrict processing of your data in certain circumstances.
– Portability: to receive your data in a structured, commonly used, machine-readable format where technically feasible.
– Objection: to object to processing based on legitimate interests or direct marketing.
– Withdraw consent: where we rely on consent, you may withdraw it at any time.
To exercise these rights, please contact us using the details in Section 15. We may need to verify your identity before responding.
Residents of certain regions (e.g., California, EEA, UK) may have additional or specific rights under local law. We will honor these rights to the extent required by applicable law.
13. Children’s Privacy
The Portal is not intended for children under the age of 16 (or the minimum age in your jurisdiction for employment-related data). We do not knowingly collect personal information from children under this age.
If we learn that we have collected personal information from a child without appropriate consent, we will delete it as soon as reasonably practicable.
14. Third-Party Websites
The Portal may contain links to third-party websites, services, or platforms (including t12.tech and other external sites). We are not responsible for the privacy practices or content of such third parties.
We encourage you to review the privacy policies of those third-party sites before providing them with your personal information.
15. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date at the top of this page and, where appropriate, provide additional notice (e.g., via the Portal or email).
Your continued use of the Portal after changes become effective constitutes your acceptance of the updated Privacy Policy.
16. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or our handling of your personal information, you can contact us at:
T12 Technologies LLC
10665 Stanhaven Pl, Ste 107 White Plains, MD 20695, USA Email: careers@t12.tech Phone: +1 (301) 632-9613